1. Contract formation
These terms should become binding on you and us when you complete your congress booking and we issue you with a written confirmation of a place at the congress.
2. Provision of services
We will make every effort to deliver the congress to you in accordance with information supplied but you will understand that the congress programme is subject to change and we cannot guarantee particular speakers will be available or attend to speak. If due to circumstances beyond our control we have to make changes to the programme, we will do our best to communicate these to you in advance, but there may be circumstances where we have to make changes at short notice. In addition we will use every effort to ensure that any technical problems do not interfere with the provision of the congress but in the event that technical problems are an issue this will not be treated as a breach of our obligations to you.
3. Intellectual property rights
The copyright and other intellectual property rights in any materials or documents provided to you as part of the congress are retained by us/speakers. You may not use the materials, documents or other items for any commercial purpose.
4. Delegate code of conduct
By registering to attend the BOA Congress Manchester 2012 all delegates are agreeing to abide by a code of conduct. Failure to adhere to this code of conduct may result in your expulsion from the meeting. No refund will be given in this instance.
BOA cannot guarantee capacity in any particular session. Although we will do our best to avoid disappointment, there may be occasions when a session room becomes full. Legally we are not allowed to let you not a room in this circumstance.
Badges must be worn in plain sight at all times. If your badge is lost, immediately report to the registration desk for a replacement. You will not be given access to conference sessions or the exhibition without a delegate badge.
Delegates are responsible for all their property. Neither BOA nor the venue accepts liability for loss or damage of personal items.Bags and packages must be in your possession at all times. Unattended items may cause security alerts.
If any delegate is deemed to be acting inappropriately, BOA will require them to leave the venue.
The cost of the congress is as expressed, all charges include VAT where appropriate'. Please note that on-site registration fees will include an additional administration charge and therefore it will be cheaper for you to register in advance.
6. Limitation of liability
If either of us fails to comply with these terms and conditions neither of us will be responsible for any losses that the other suffers as a result except those which could be reasonably foreseeable would result from the failure to comply with these terms. In any event any losses you suffer which fall into the following categories: loss of income or revenue; loss of business; or loss of anticipated savings are excluded. Please note this provision does not exclude our liability for death or personal injury caused by negligence or fraud or fraudulent misrepresentation or any other matter which it would be illegal or unlawful for us to exclude or attempt to exclude liability for.
Our maximum liability to you in respect of any breach of these terms will be the delegate fee paid by you to us.
7. Events outside our control
We will not be liable or responsible for any failure to perform or delay in performance of any of our obligations under these terms and conditions that is caused by events outside our reasonable control (“Force Majeure Event”). A Force Majeure Event includes any act, event, non-occurrence, omission or accident beyond our reasonable control and includes in particular (without limitation) the following: strikes or other industrial action; civil commotion, riot, invasion, terrorist attack or threat of terrorist attack; fire, storm, flood or other natural disaster; impossibility of the use of railway, shipping, aircraft, motor transport or other means of public or private transport or delays in relation to such transport; or impossibility of the use of public or private telecommunication networks. Our obligations under these terms and conditions are suspended for the period that the Force Majeure Event continues and provided that if the Force Majeure Event renders, in our opinion, the congress not viable whether from a financial or logistical point of view then we may cancel or postpone the congress. If we choose to postpone the congress to another date (and/or place) we will offer you the opportunity of attending the alternative congress date subject to payment of any increase in the delegate fee or refund if the delegate fee is reduced. If the congress is cancelled as a result of a Force Majeure Event we will provide refunds to delegates on the basis of any sums remaining to us after satisfying all our obligations in respect of the cancelled event. You acknowledge that it may be on this basis that no refund is possible.
If you wish to cancel your place at the congress you must do so, in writing, to the BOA Events team before 5pm on Friday 10 August 2012. If you cancel before this deadline you will receive a full refund minus an administration fee of £20.
No fees will be refunded for any cancellations received after 5pm on Friday 10 August 2012 under any circumstances.
We may cancel the event at any time on giving at least 21 days notice for any reason in which case we will refund all delegate fees. In such event a refund will be the extent of our obligation to you.
You acknowledge that your delegate registration is non-transferable.
The law governing this agreement shall be the law of England and Wales and we both submit to the jurisdiction of the English Courts.
11. Data Protection
The personal information you provide in the online registration process is held by the British Orthopaedic Association in accordance with the Data Protection Act. Information regarding delegates, name, email address and hospital will be disclosed to the exhibitors in advance of the congress.
If you do NOT wish this information to be released, please inform the BOA.
A party who is not party to these terms and conditions shall not have any rights under or in connection with them under the Contracts (Rights of Third Parties) Act 1999.