Rules and Memorandum and Articles
The information below are extracts of the Memorandum and Articles of the British Orthopaedic Association and were drafted in accordance with Article 60.
2. Membership of the Association shall comprise of the following categories:
(a) Honorary Fellows
(b) Corresponding Fellows
(c) Senior Fellows
(d) Home Fellows
(e) Overseas Fellows
(f) Companion Fellows
(g) Home Members
(h) SAS Surgeons
(i) Post CCT Members
(j) Home Associates
(k) Overseas Associates
(m) Medical Students/Foundation Year Doctors
i. Honorary Fellows may be elected from men or women of distinction, whether lay or professional, who have made an outstanding contribution to British or international orthopaedic surgery.
ii. Corresponding Fellows have in the past been elected from distinguished orthopaedic surgeons, resident outside the British Isles, who have made a special contribution to British orthopaedics. No further elections will be made to this category.
iii. Senior Fellows. Home Fellows, Companion Fellows and Home Members who have retired from all professional practice and are over the age of 60 may apply for Senior Fellowship/Membership. Only in exceptional circumstances will Senior Fellowship be granted to applicants under that age.
iv. Home Fellows may be elected from orthopaedic consultants resident and in independent orthopaedic practice in the British Isles and on the Specialist Register (Trauma and Orthopaedic Surgery) of the General Medical Council or the Medical Council of Ireland.
v. Overseas Fellows may be elected from orthopaedic surgeons resident outside the British Isles who are established as consultants or specialists and have received part of their training in the British Isles or have shown continued interest in the affairs of the Association.
vi. Companion Fellows have in the past been elected from senior members of allied disciplines who are interested in orthopaedic surgery. No further elections will be made to this category. Individuals who previously would have been eligible under this category will be able to apply as an Affiliate member.
vii. Reduced Rate Fellows who have retired from clinical practice but still do limited private and/or medico-legal work resulting in them paying the lowest MDU rate or its equivalent.
viii. Home Members may be elected from those in locum or temporary consultant posts in orthopaedics.
ix. SAS Surgeons may be elected from Specialty Doctors, Staff Grades and Associate Specialists who have completed at least four years of post-graduate training and one year experience in T&O.
x. Post CCT Members may be elected from non-consultant career grade orthopaedic surgeons, resident and holding substantive posts within the British Isles, or those who have been awarded a CCT and have not yet been appointed to a substantive post.
xi. Home Associates may be elected from those who are, at the time of application, Specialist Registrars or others in full or part-time training posts with educational approval in Trauma and Orthopaedic Surgery in the British Isles. Home Associate membership is normally limited to the term of employment as a trainee.
xii. Overseas Associates may be elected from orthopaedic trainees from outside the British Isles who are in training posts recognised by their statutory medical registration authority and who have shown an interest in the affairs of the Association.
xiii. Affiliates may be elected from among medically and non-medically qualified members of professions allied to orthopaedic surgery and whose work is consistent with the objects of the Association (1). Individuals trained or training as orthopaedic surgeons are not eligible to apply under this category. Members of Allied Associations/Societies whose work is consistent with the objects of the Association and whose members are not medically qualified but are directly involved in caring for orthopaedic patients may also be elected under Affiliates.
xiv. Medical Student/Foundation Year members may be elected from those who are, at the time of application, undergraduate medical students and post graduate doctors in their foundation years, who can provide evidence of their status as such and have an interest in trauma and orthopaedic surgery. Medical student membership is limited to the duration of their studies at this level.
The terms of membership will be governed by a Memorandum of Understanding approved and reviewed annually by the Trustees.
4. (a) The Council shall consist of the Officers as defined in Article 30, and twelve elected trustees and the following non-voting ex officio members:
- The Chair or a nominated representative of the British Orthopaedic Directors Society
- The Chair of the ‘The Bone and Joint Journal’
- The Chair of the Northern Ireland Regional Orthopaedic and Trauma Committee
- The Chair of the Research Committee
- The Chair of the Scottish Committee for Orthopaedics and Trauma
- The Chair of the Specialty Advisory Committee in Trauma and Orthopaedic Surgery
- The Chair of UKSSB (when there is no elected Spinal Representative)
- The Chair of the Welsh National Specialist Advisory Group for T&O
- The President or a nominated representative of the British Orthopaedic Trainees Association
- The Appointed Surgeon representing the Specialty Doctors, Staff Grades and Associate Specialists
i. Council shall appoint an officer, or an elected member in their second year, to serve as the BOA invited member to Council of The Royal College of Surgeons of England. The invited member shall serve for four years.
ii. Council shall appoint two of its members, usually the President and Vice-President, as delegates to the EFORT General Assembly.
iii. Additional non-voting members of Council may be co-opted pursuant to Article 34.
5. (a) Election
i. The President shall be elected annually by the Trustees. Nominations may be put to Council by any two Home Fellows of the Association and must be endorsed with the candidate’s written consent to stand. Nominations must be with the Honorary Secretary by 1 June. The nominee must be a Home Fellow of the Association and have been previously elected to Council. Election will be by means of a ballot of all Trustees. If there are two candidates, a simple majority will elect the President. If there are more than two candidates, the method of election shall be by single transferable vote. However, any candidate receiving more than 50% of the vote in the first ballot shall be elected. If no candidate receives more than 50% of the first vote, the second preference votes of the candidate with fewest votes will be transferred to the other candidates until a candidate receives 50% or more of the vote. Each candidate for President must produce a manifesto not exceeding 250 words.
ii. The Honorary Treasurer shall be elected triennially by the Trustees of the British Orthopaedic Association. The Treasurer should have experience in the management of financial affairs and, preferably, should have been an elected Trustee of the Association. The Honorary Secretary shall, by 15 March, send to each Home Fellow notice of the nomination of the Trustees. Alternative nominations may be proposed and seconded by two or more Home Fellows and must be delivered to the Honorary Secretary by 15 April, with the candidate’s written consent to stand. The election process shall be by ballot amongst the Trustees and shall follow the same format as that for President. Each candidate for Honorary Treasurer must produce a manifesto not exceeding 250 words.
iii. The Honorary Secretary shall be elected triennially by ballot from amongst the Home Fellows of the Association. The Honorary Secretary shall, by 15 March, send to each Home Fellow notice of the nomination of the Trustees. Alternative nominations may be proposed and seconded by two or more members and must be delivered to the Honorary Secretary by 15 April, with the candidate’s written consent to stand. Ballot papers will be circulated to all members entitled to vote by 30 April and must be returned to the Honorary Secretary by 1 June. The candidate receiving the highest number of votes will be elected. Each candidate for Honorary Secretary must produce a manifesto not exceeding 250 words.
5. (b) Term of Office
i. The President shall be an Officer of the Association for four consecutive years, the year of their term of office as President to be preceded by one year as Vice- President Elect and one year as Vice-President and to be followed by one year as Immediate Past President.
ii. If the President ceases to hold office during the term, the Vice-President shall become President for the remainder of the term.
iii. The terms of office for the Treasurer and Secretary shall be 3 years. Appointments shall be staggered to ensure that simultaneous change does not take place.
iv. The term of office of the President, Vice-President, Vice-President Elect and Immediate Past President shall start on the last day of the Annual Congress if held in the autumn. If the Annual Congress is held at another time, the term of office of the aforementioned Officers shall start on 1 October.
v. The terms of office of the Honorary Secretary and Honorary Treasurer will start on 1 January.
5. (c) Duties
i. The BOA Chief Operating Officer and BOA Staff will organise and support all meetings, and will produce an Annual Report of the affairs of the association.
ii. The President shall preside at all Annual Congresses and general meetings and at all meetings of the Council. The President shall deliver a Presidential Address.
iii. The Vice-President or, in their absence, the Vice-President Elect or the Immediate Past President shall deputise for the President on all occasions when the President is absent.
iv. The Honorary Secretary shall oversee the organisation of the Annual Congresses, general meetings including the AGM, and any other National Meetings jointly sponsored by the BOA, and they will be supported by the BOA staff in the construction of the relevant programmes.
v. The Honorary Treasurer shall collect the monies due to the Association and shall be the custodian thereof; shall inform each member when their subscription for the forthcoming year is due; and shall present the audited accounts of the Association and of the Benevolent Fund each year to a general meeting and they will be supported by the BOA Finance Team.
5. (d) Vacancies
i. The Council shall have the power to fill casual vacancies amongst the Officers (except the President, Vice-President and the Vice-President Elect) from amongst trustees subject to confirmation at the next general meeting.
6. Twelve Home Fellows of the Association shall be elected by ballot, each to serve as a trustee for three years. Four of the elected trustees shall retire each year and thereafter shall be eligible for re-election after one year’s retirement.
7. The electoral procedure shall be as follows:
(a) Part I (Ballot)
i. On or before 15 March each year the Honorary Secretary shall send to each Home Fellow a notice inviting nominations for candidates for membership of the Council. Every nomination must be proposed and seconded by a Home Fellow and endorsed with the candidate’s written consent to stand. Nominations must be returned to reach the Honorary Secretary not later than 15 April.
ii. A ballot shall be held if more than four candidates are so nominated. The Honorary Secretary shall on or before 30 April issue to all members entitled to vote a voting ballot identifying the candidates and stating the number of vacancies to be filled. Each Home Fellow shall have four votes. Each vote must be cast for a different candidate but all votes need not be used. Votes must be returned to the Honorary Secretary on or before 31 May.
iii. The result of the ballot will be presented to the Council at its next meeting. The four candidates with the most votes will be deemed to have been elected Members of the Council with effect from 1 January of the following year.
iv. In the event of an equality of votes, the Council will determine the candidate or candidates for election to Council by a majority vote.
v. Canvassing for the election will not be allowed.
vi. Should only four candidates be nominated they shall be deemed to have been elected as Members of the Council with effect from 1 January of the following year. If fewer than four candidates have been nominated, the balance of the four vacancies shall be filled by election at a general meeting, as follows:
(b) Part II (Election at an Annual or Extraordinary General Meeting)
i. Council will take into account the geographical and age composition of the Council (including the newly elected members) and shall then nominate candidates to fill the remaining vacancy/ies.
ii. At least thirty-five days before the general meeting at which the members of Council are to be elected the Honorary Secretary shall send to each Home Fellow a notice of the meeting which will specify which Home Fellows were elected in the ballot and which are the nominees of the Council to fill the remaining vacancy/ies.
iii. Alternative nominees may be proposed and seconded by two or more Home Fellows. The candidates’ names and their written consent to stand for election must be delivered to the Honorary Secretary at least twenty-eight days before the date of the meeting. If there are more nominations than vacancies, election shall be by a majority vote at the meeting.
(a) Candidates for Honorary Fellowships are considered annually by a Board comprising the last five BOA Presidents, and chaired by the most senior. The Board nominates potential recipients to the BOA Council for a final decision – up to four Honorary Fellowships may be awarded annually, and the award takes the form of a parchment certificate that is presented to recipients by the President at the annual BOA Congress.
(b) Applications for membership as a Home Fellow, Home Member or Post CCT Member must be completed online through the BOA website, and be supported by two Home Fellows of the Association.
(c) Post CCT membership will run by progression per year between grades Y1 to Y3, and will automatically progress to Home Fellow membership at the end of Y3. If a Post CCT member has been awarded a locum or temporary consultant post they may regrade to a Home Member. Notifications of change of post must be made in writing.
(d) Applications for membership as a SAS Surgeon must be completed online through the BOA website. Applicants must provide a letter confirming their current post. Membership at this grade will run by progression per year between grades Y5 to Y16+.
(e) Applications for membership as an Overseas Fellow and Overseas Associate must be completed online through the BOA website. Applicants must provide a letter as proof of their current training or substantive post.
(f) Applications for membership as a Home Associate, Foundation Year Doctor, or Medical Student must be completed online through the BOA website. Applicants must provide a letter to support their current training grade or proof of their enrolment at medical school. Applicants applying for the Home Associate Part-Time rate must confirm their hours for the working week.
(g) Home Associate membership will run by progression per year between grades ST3 up to ST8, and will automatically progress to Post CCT Y1 membership. If a Home Associate has been awarded a locum or part time consultant post they may regrade to a Home Member and if a Home Associate has been awarded a substantive consultancy post, they may regrade to a Home Fellow, notifications of change of post must be made in writing.
(h) Home Fellows and Home Members who have retired from all practice and medico-legal work can regrade to a Senior Fellow by contacting the Membership Officer.
(i) Applications for Affiliate Membership should be completed online through the BOA website. Applicants must provide a reference letter from their own professional body.
(j) For terms and conditions for Corresponding and Companion membership please refer to BOA Staff.
(k) Home Fellows may submit names for consideration for election to any category of membership to the Honorary Secretary.
(l) The Executive Group shall endorse applications and Council shall ratify the applications to all categories of membership, except for Honorary Fellowship.
(m) For all applications the BOA Chief Operating Officer will act as registrar.
(a) Council will have the power to alter the Committee structure in order to deliver the objectives of the Association more effectively. This includes the creation, disbanding, and restructuring of Committees as required.
i. Those Committee Chairs which are appointed from within BOA Executive Group or Council will be nominated by the BOA Executive for appointment by Council.
ii. Those Committee Chairs which are appointed from among the BOA membership will be advertised to the full membership and nominations made by the BOA Executive for appointment by Council.
(c) All Committee vacancies should be advertised to the full Membership and nominations made by the relevant Committee Chair in conjunction with the BOA Executive for appointment by Council.
(d) All Committees report to Council either directly or through the relevant sub-committee structure. Council will from time to time delegate such powers as are commensurate with the specific Committee’s remit:
i. Each Committee will ensure that an appropriate Terms of Reference document is agreed and updated on a regular basis by Council.
ii. In order to provide increased transparency and allow the maximum opportunity for all members of the BOA to take up Committee posts within the Association, no member of any Committee can have their tenure of office extended without the prior agreement of the BOA Executive, who will forward their recommendation to Council. Approval will only be given in exceptional circumstances.
iii. The President, Vice President and Honorary Secretary shall be considered members of all Committees – although they will normally be represented by an elected member of Council (see 9(d)iv).
iv. All Committees will have within their membership a representative elected member of Council, who will be appointed by the President with the agreement of Council.
v. All Committees shall have the power to co-opt anyone who may assist their work without reference to Council provided the names of those co-opted, the rationale for, and duration of their co-option are subsequently communicated to Council.
vi. A summary of the Committee’s work will be reported periodically to Council.
10. Any member wishing to withdraw from the Association shall give notice in writing to the Honorary Secretary.
11. The Council shall have power to request the resignation of any member deemed by the Council to have been guilty of conduct contrary to the interest of the Association, or to have been disobedient to its Rules or guilty of an unprofessional act or public misdemeanour, provided that the person concerned shall be notified of the proposed action not less than eight weeks before the next general meeting. Any member whose resignation is requested by the Council shall have the right to appeal to the Council and to the next general meeting and enter a defence, provided written application is made to the Honorary Secretary within 14 days of receiving the request for their resignation. At least 21 days’ notice shall be given of a resolution required to remove a member who is also a Trustee of the Association, a majority vote of Home Fellows at the general meeting shall be final.
12. If a member resigns and subsequently seeks re-admission within 5 years, a re-joining fee of 50% of the relevant annual subscription will be charged unless there are extenuating circumstances indicating that it would not be appropriate. In these instances, the final decision rests with the Executive Group on behalf of the BOA Council. Thereafter standard procedures will apply.
(a) The annual subscription for Home Fellows, Overseas Fellows, Home Members, Post CCT Members and Home Associates will include provision for ‘The Bone and Joint Journal’ and ‘the BJJ 360’ and other official publications of the Association.
(b) Honorary Fellows and Senior Companions will pay no subscription and will not receive ‘The Bone and Joint Journal’ or ‘the BJJ 360’.
(c) Senior Fellows elected on or after 18 September 2002 will pay a reduced annual subscription which will not normally include provision of ‘The Bone and Joint Journal’ and ‘the BJJ 360’. Senior Fellows elected before 18 September 2002 will pay no subscription but will be invited to make a voluntary annual donation to the Association.
(d) Affiliates may elect to pay a reduced subscription at one of two rates, depending on whether they choose to receive ‘The Bone and Joint Journal’ and ‘the BJJ 360’ as part of the subscription entitlement.
(e) Medical Students and Foundation Year Doctors will receive online access to the ‘BJJ 360’.
(f) Subscriptions for SAS Surgeons to the Bone and Joint Journal remain under review.
(g) Subscriptions are due on 1st January of each year and are payable in advance. They shall be proposed by the Council and agreed at a general meeting.
(h) The Council shall have power to remit, reduce or suspend the subscription of any member at its discretion. Any such request for consideration from a member must be put in writing.
(i) In the event of election to membership after 1st January of any given year, a pro rata subscription will be applied from the start of the calendar month after the election to membership. Publications shall commence shortly after the first payment is received. Any member whose membership category changes during the calendar year will have the charges pro rata from the start of the calendar month after the re-grade is approved.
(j) No member shall be entitled to any of the privileges of the Association while their subscription is in arrears. If it remains unpaid for three months they shall automatically cease to be a member of the Association. Re-election and re-registration may be granted by the Council and agreed by the Honorary Secretary and Honorary Treasurer as advised by the BOA Chief Operating Officer.
14. The Association’s financial year shall extend from 1 January to 31 December inclusive.
15. No member of any Committee shall incur any expense on behalf of the Association except with the written authority of the Honorary Secretary or Honorary Treasurer stating the amount to be incurred.
16. A Congress shall be held each autumn and a venue is determined in advance by the Executive Group in conjunction with the Council which shall be empowered to charge participants a registration fee.
17. The principal purpose of the Annual Congress is to focus on surgical revalidation and contemporary professional issues. There remain dedicated free paper sessions within the programme.
(a) The programme for each Congress shall be constructed by the Honorary Secretary and BOA Staff for consideration by the Executive Group.
(b) For those wishing to submit free papers or posters there is a specified time frame for submission of abstracts. The Honorary Secretary and the Executive Group decide which abstracts will be selected for podium/posters presentation in accordance with details on the BOA website.
(c) The Association shall have the right to publish, in whole or in part, in the official publication of the Association or elsewhere, every free paper or poster presented to it.
(d) Every person presenting a communication shall supply a comprehensive abstract within a reasonable time before the meeting, and, if requested, they shall also supply within a reasonable time a full typescript and illustrations in a form suitable for publication.
19. The official publication of the Association shall be ‘The Bone and Joint Journal’.
20. The official newsletter of the Association shall be the Journal of Trauma and Orthopaedics.
21. Council shall appoint the editor of the Journal of Trauma and Orthopaedics, to coincide with the rotation of the Presidential Line.
(a) The Benevolent Fund shall be administered by trustees in accordance with the Deed of Trust (1938) and any schemes or orders of the Charity Commissioners of England and Wales made from time to time. The Honorary Treasurer shall be responsible for preparing the accounts of the Benevolent Fund and shall submit them to the Executive Group of the Fund and to Council annually before the meeting of the Council preceding the general meeting of the Association at which they are presented as part of the Annual Report and Statement of Accounts.
(b) The Benevolent Fund shall be an item on the agenda for a meeting of the Council at least once a year and on the agenda for the Annual General Meeting of the Association as part of the presentation of Accounts by the Honorary Treasurer.
(a) The Rules shall be altered only by the vote of 75% of all members entitled to vote present at a general meeting. The Honorary Secretary shall despatch notice of every proposed alteration to every Fellow not less than twenty-one days before the date of the meeting.
(b) If there are insufficient members to form a quorum at that meeting then within one month of that meeting a ballot of all members entitled to vote will be conducted. The majority of 75% of a minimum return of eighty votes will be required for a change of the Rules. No alterations or additions shall be made to the Rules which will cause the Association to cease to be a charity in law or which shall be inconsistent with, affect or repeal anything contained in the memorandum or the articles of association.
(c) The Associations in general meeting shall have power to alter or amend the memorandum and articles of association. The memorandum and articles of association may only be altered by the vote of at least 75% of all members entitled to vote present and voting. No ballot shall be allowed. All members entitled to vote will be notified of proposed alterations at least 21 days before the date of the meeting. Notwithstanding Article 8 of the articles of association eighty members entitled to vote shall form a quorum at a meeting convened to alter the memorandum and articles of association.