COVID-19 Guidance

What to expect at the BOA Annual Congress 2021

The BOA would like to confirm that plans are in place to deliver Congress taking government restrictions into consideration that may still be in place in the UK in September. Please read through our stay safe guidelines below. To ensure everyone feels safe and secure at our event we are constantly reviewing the 'Stay Safe Guidelines' in collaboration with the venue, based on current government and industry advice and regulations.

Stay Home If You Are Unwell

All attendees are encouraged to check you are feeling well before attending Congress. If you are showing any of the main symptoms of COVID-19 please do not travel to the venue. 

Main symptoms of COVID-19

Most people with symptoms have at least one of the below:

  • a high temperature - this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough - this means coughing a lot for more than an hour, or three or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste - this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal

For further information please visit the NHS website at, www.nhs.co.uk.

Plan Ahead

Please ensure you plan your visit before you arrive at the venue. Familarise yourself with the programme and, where possible, decide in advance which sessions you wish to attend and, where you are going to go and what you will be doing. This will help to keep you safe and contribute to the safety of others around you. Also plan how to get to and from the venue by checking any relevant travel advice or restrictions.

Take a look at the P&J Live, The Event Complex Aberdeen (TECA) floor plans at, www.pandjlive.com.

Inbound Travel Advice

Please ensure you have checked the latest Government, Public Health, travel and testing guidance before travelling and entering the country. 

Rapid Lateral Flow Test

We strongly advise you to complete a PCR test 48 hours prior to your arrival at the venue. Visit the NHS website to order your free rapid lateral flow test kits, www.nhs.co.uk.

Onsite Registration

Please have your registration details available when you arrive to help move through registration quickly and to avoid delays. Your unique QR code will be scanned at registration to print out your badge, a member of the Venue or BOA staff will be on hand to assist you.

We strongly advise you to register online in advance of the event to minimise queuing. Any personal details provided for registration may be used for contact tracing purposes if necessary. 

Face Coverings

Following the current government guidelines, all attendees, except those exempt, are required to wear a face covering. This should be worn at all times and in all areas of the event, unless eating or drinking. The BOA will provide face coverings at the venue upon arrival.

When Meeting

Avoid shaking hands and exchanging physical business cards or literature to adhere to the current government guidelines. Find out more about how the venue is keeping you safe, www.asmglobal.com/venueshield.

Physical Distancing

We are currently planning for increased spacing and one-way systems across the exhibition floor and throughout the venue. This is subject to any change with government regulations.

Cleaning

The venue will maintain the highest standards of cleaning before during and after the event. This will include frequent cleaning of all regularly touched surfaces, seating in sessions, exhibition touch points and meeting places.

Hygiene

The hand sanitiser stations will be in place at the registration desks, information points, catering stations, various points around the venue and the exhibition hall. Please do however to continue to follow guidance and wash your hands frequently.

Venue Facilities

Please ensure you have a contactless payment method available as the venue will not be accepting cash.

The plenary and breakout rooms will be cleaned thoroughly at the end of each day and will have strict seating capacities.

Ventilation will be increased, improving fresh air circulation in line with the latest guidance.

 

Food and Beverage

Catering facilities will be open but in line with the latest government guidance. All areas of the exhibition will have increased spacing, including seating. 

Exhibitor Stands

All exhibitors have been asked that all stands are designed to reduce transmission. Exhibitors are reviewing stand designs to ensure physical distancing is maintained, if required at the time of the event.

We have made all gangways within the exhibition 3m wide, if the event requires social distancing this will allow for the two-way systems to be implemented. Please ensure you follow the signage and be aware of those around you.