Speaker Guidance

Speaker Preview Room, Meeting Room 9

Viewing your presentation in the Speaker Preview Room will ensure that your presentation will run as seamlessly as possible. Technicians will be on hand to assist you, and will be able to advise you on the use of the presentation equipment and AV set up in the session rooms.

The ‘Speaker Preview Room’ will be open daily as follows: -

  • 07.30 until 18.00 on Tuesday, Wednesday & Thursday 
  • 07.30 until 14:00 on Friday

Important, please note:

  • Your presentation can only be uploaded in the ‘Speaker Preview Room’ and not in any of the session rooms.
  • It is also important that you allow enough time prior to your session to test your presentation. 
  • Presenters must arrive at Congress with their presentation on a USB memory stick. We do not accept presentations by email to the BOA.
  • If you are using pre-recorded videos/ video files, please provide the video footage (resolution and frame size 1920px x1080px (HD)./ minimum 1280x720) as a separate file along with it embedded in the main PPT slides and ensure you bring this along to the speaker’s room on the day (USB stick).

The main auditorium requires a 16:9 ratio slide format. Please ensure that your slides fit the 16:9 ratio screen size within the ‘Page set up’ menu of Microsoft PowerPoint, and are formatted correctly.

Presentation

  • On the day: Presentations must be uploaded at least one hour prior to the start of your session. If you are presenting in more than one session during Congress, you may upload all your presentations at the same time in the Speaker’s Preview Room. If doing so, please remember to state the following details; Room, Session Name, Time and Surname. This will avoid any confusion or disruption to the schedule.
  • Slides: Graphics, tables and text need to be enough of a sufficient size to be clearly visible at a distance. In general, text should not exceed six lines of bold text containing six to seven words per line. Large amounts of information should be split across two slides.

When choosing fonts for your presentation, please ensure that they are supported by Microsoft Office. If a non-standard font is used within a presentation, this will result in a substitute font being inserted by PowerPoint, and could result in formatting errors on the slides (a list of supported fonts can be found on the Microsoft website: http://support.microsoft.com)

PowerPoint presentations created on Apple Macintosh computers must be saved as a PC format file (.ppt or .pptx) and it is highly advisable that the presentation is viewed on a PC prior to attending the conference. 

Presentation laptops will be provided by the venue in each session room; presenters are not permitted to use their own laptops during their presentation.

PLEASE NOTE: Presenters must arrive at Congress with their presentation on a USB memory stick. We do not accept presentations by email to the BOA. Everything is uploaded onsite in the ‘Speaker Preview Room’, Meeting Room 9.     

Please ensure that your presentation is saved on a USB memory stick in the following format: ‘Session _Name_Time_Surname.pptx’

Video/Recording 

The BOA are partnering with Bone & Joint Publishing to create a permanent archive of the video from the meeting which will be available in a fully searchable and citable format. This exciting project will mean that your video will receive a unique identifier (DOI) that can be linked to your ORCID (if you have one) in the same way your published works can be. You will also be able to link the video from any other sites you use.

All sessions will be filmed and made available to registered delegates post-event. Content will also be published as part of a partnership with Bone & Joint Publishing.

If you do not consent to your presentation being made available in this domain, please complete the form below. Please complete this by 16th September 2021. 

For further information on anything listed above, please contact the BOA team at events@boa.ac.uk.